Rules and Policies
- 1 Rule and Policy Changes
- 2 Code of Conduct
- 3 Membership Dues
- 4 Voting Rights
- 5 Storage
- 6 Storage in Committee Areas
- 7 Events
- 8 Organizational Meetings
- 9 Committees
- 10 Commercial Use
- 11 Loaning of Tools & Equipment
- 12 Donations
- 13 Finances
Rule and Policy Changes
These rules and policies are subject to change. Changes will become effective immediately upon successful vote of adoption by the Board of Directors or by the membership at a membership meeting. A summarized version of these rules will be posted in the space, with a link to the full rules.
Code of Conduct
- All members and guests must follow the Code of Conduct.
- All members and guests must sign a liability waiver.
- Safety is important! If you are unsure of how to safely do something, don’t do it.
- Directors and the President may temporarily expel anyone who violates the Code of Conduct from the premises or online systems. Bans may be reversed upon agreement by 2 or more members of the Board of Directors.
- Don't merely respect each other; be excellent to each other.
- We are all here to make things and learn. Collaboration is important.
- When you break something, own up to it. If you have any doubt about fixing it, ask for help. Don't make someone feel bad for breaking things, help them understand what went wrong.
- You will not be asked to replace/repair equipment due to honest mistakes, we just want to know why something broke so we can prevent it in the future.
- Clean, Maintain, Organize, Improve. Always leave the space better than you found it.
- This includes taking out the trash, wiping down tables, vacuuming/sweeping floors, returning tools to the proper place, etc.
- Don't be afraid to ask questions! Answer them kindly; eventually you'll have to ask for help too.
- Tools/resources must stay on the premises so that other members may use them.
- Sleeping is not cool, but naps are OK. We are not a hotel.
- A nap is a short period of sleep, typically taken during daylight hours as an adjunct to the usual nocturnal sleep period.
Naps are most often taken as a response to drowsiness during waking hours.
If you are "napping" at the space instead of sleeping at home, you are violating the rule.
Please drive responsibly, if you are too tired to drive use Uber/Lyft or call a cab.
- A nap is a short period of sleep, typically taken during daylight hours as an adjunct to the usual nocturnal sleep period.
- All members are expected to maintain a safe and clean environment at all times.
- Smoking cigarettes/cigars, use of vaporizers (also known as electronic cigarettes) is not allowed inside the building.
- No pets allowed in the building.
- Don't catch fire, set others on fire, or set anything on fire which has not been designated or designed to be on fire.
- Harmful behavior, harassment, stalking, theft, hazing, and otherwise being the opposite of excellent is unacceptable.
- It is the responsibility of each member to help enforce the Code of Conduct. If someone is violating the Code of Conduct politely explain to them why their behavior is not acceptable. Egregious violations should be reported to a Director or the President.
- Guests can not inhabit THM without another keyed Member present.
- Guests are encouraged to become Members.
- Guests are not allowed to use tools and equipment, except as part of a scheduled class/workshop.
- Members are responsible for their Guests and their actions.
- THM is not a day care.
- Parents/Legal Guardians are responsible for their children and their actions.
- Minors under the age of 18 must have their liability form signed by a Parent or Legal Guardian.
- Minors 15 and under must be accompanied closely by Parent or Legal Guardian at all times and are not allowed to have keys to the space.
- Accompanied closely means visual range generally, and immediate reach when near dangerous tools.
The formal complaint process exists for members to request a discussion be held by the Board of Directors regarding specific actions of another member. Members are expected to discuss their complaints in a calm and polite manner. Mediation is available to resolve issues without the need of a formal complaint.
- Formal complaints against another member must be submitted, in writing, to the Board of Directors or to any member of the Board of Directors. Primary contact is via TheHumbleMakersEmail@gmail.com. The complaint must have two parts outlined at minimum, a "Complaint" part and a "Recommended Solution" part.
- The Board of Directors will decide to either hold a special meeting regarding this matter, or will consider it at the next meeting in its cycle.
- The Board of Directors is not required to act in accordance to the grievance or complainant's "Recommended Solution" part and may devise its own remediation.
- Complaints will be added to the agenda of the meeting, posted on this wiki, without identifying information.
- Minutes for the meeting will not be scrubbed of identifying information.
- Any disciplinary action for which one or more of the Board of Directors or officers of the corporation (acting in their role as an officer) are involved require that a written record of the action, reason(s) for the action, and acknowledgement of the accused be sent to the Board of Directors for keeping.
The Humble Makers does not promote or discriminate against any person, population group, or organization with regard to categories protected by applicable United States law. These include, but are not limited to race, color, religion, sex, gender expression, physical appearance, language, education background, national origin, age, disability, and veteran status.
Harassment is prohibited and will not be tolerated. Any person who feels they have been the victim of harassment should ask the harasser to cease the behavior, if they feel safe doing so. Members or guests asked to stop any harassing behavior are expected to comply immediately.
Harassment includes, but is not limited to, the following without limitation:
- Offensive comments related to race, religion, gender, gender identity and expression, sexual orientation, disability, or physical appearance
- Gratuitous sexual or obscene images or behavior in spaces where not appropriate
- Unwelcome physical contact or sexual attention without consent or after a request to stop
- Threats or incitement of violence towards any individual, including encouraging a person to engage in self-harm
- Deliberate intimidation by words, gestures, body language, or menacing behavior
- Harassing photography or recording, including logging online activity for harassment purposes
- Continued one-on-one contact or communication after requests to cease
All dues are paid in advance and are recurring. Check/cash are not accepted.
|Starving Hacker||$35/mo||This rate is for members who qualify under one of these three categories: in school, unemployed, or retired. Please contact TheHumbleMakersEmail@gmail.com to find out if you qualify. Eligible for voting rights after 3 months, see Voting Rights.|
|Monthly Standard Membership||$50/mo||Access to the facility during business hours which are at least 20 hours per week. Eligible for voting rights after 3 months, see Voting Rights.|
|Yearly Standard Membership||$540/year||This rate is 10% off the monthly rate of $50. Eligible for voting rights after 3 months, see Voting Rights.|
|Family Membership Add-on||$10/mo||This rate applies to family members (living in the same household) of a member paying the $50/mo or $540/year plan. These members have access to the space but will not be eligible for voting rights.|
|24/7 Membership Add-on||$25/mo||Eligible for this add-on after 3 months as a Standard Member. This additional rate allows 24/7 access to the facility with a personal access code, as well as the ability to store an extra bin on site.|
|Dedicated Workbench Membership Add-on||$25/mo||All Standard Members are eligible for this add-on. This additional rate provides the member with a dedicated 4'x2' workbench with storage space below the workbench.|
- All members start off as Supporting Members, with no voting rights.
- Per our Bylaws we have two classes of membership: Supporting Members and Regular Members. The only difference between these two classes is that Regular Members have been granted voting rights within the organization.
- A Supporting Member may submit an application to become a Regular Member only after 90 days of membership.
- A member's application to change from Supporting Member to Regular Member must be submitted via email to TheHumbleMakersEmail@gmail.com from the email address registered on their account. Rights will be effective upon receipt of the e-mail.
- Members added via the Family rate will not be allowed voting rights.
- The Humble Makers is not a storage facility. Projects and materials that do not follow these rules will be considered donations.
- Projects (and materials for them) can only be stored in designated Project Storage Areas.
- Personal Storage is also available, please read and follow the Personal Storage Rules.
- Projects (and materials for them) stored in the Project Storage Areas must follow the rules and policies created by the Logistics Committee which may be changed at any time.
- A project may be stored elsewhere with the approval of a member of the Board or by a vote of the membership.
- Firearms, gunpowder, primers, and assembled ammunition cannot be stored at THM.
- All tools must be claimed by a committee. Committees are ultimately responsible for the maintenance, upkeep and training of tools.
- Items left outside of designated storage areas for more than 24 hours without permission from the Logistics Committee will be considered abandoned and will be dealt with how the Logistics Committee sees fit. Please ask for permission rather than forgiveness for storing unusual items.
Storage in Committee Areas
- Anything in a committee area is available for use by all members unless documented/labeled as training required.
- Items that require training may be secured, but a path to obtain use of said tool should be documented.
- If a person must be contacted to use a tool, 2 or more points of contact must be listed on/around tool.
- Storage of materials is not be permitted in committee areas unless there is a defined/documented area.
- For items to be considered on display and not storage, items have to be in a designated area.
- Anything that is a personal item in a committee area must have gone through the Loaning of Tools & Equipment to THM.
- If training is required and not set up at least once a month, the personal item on loan is subject to removal within 30 days.
- Events must be on the official calendar to be considered scheduled. Adding events can be done by submitting the event details via email to TheHumbleMakersEmail@gmail.com.
- Scheduling of events is done on a first-come basis, as determined by the calendar management system.
- Scheduled events should uphold our Mission Statement
- Scheduled events take priority over unscheduled events.
- Scheduling conflicts should be worked out peaceably by the affected parties. Disputes will be arbitrated by members of the board, or by the Board of Directors as a whole.
- All events must be sponsored by a current member, who must be present during the event.
- Donations are encouraged but not required to hold events.
- Guest access to the facility will be limited as required by the event.
- Terms and Conditions for events can be dictated and modified by the Board of Directors.
- Honorarium Auditors and calendar administrators may at their discretion cancel or modify scheduled Classes or Events that are not in keeping with the THM mission, are deemed inappropriate for THM, are deemed not to be actual Classes/Events, represent an abuse of the calendar system, or represent abuse of THM resources.
- The hosting member is required to provide a current W-9 form for the instructor if the instructor is to be paid by THM for anything other than reimbursement of materials from class fees
- Approved classes will be eligible for an honorarium of a 50% split of class fees to be paid to a single instructor
- To be eligible for the honorarium, classes must be submitted to the calendar and approved at least 10 days in advance of the class
- Honorarium is granted unless pulled by a director or appointed volunteer within 72 hours of submission
- Classes must be attended by at least 3 registered people to be eligible for payout. Attendance will be verified and attendees must be logged by the instructor within 24 hours of the class.
- Honorarium can be forgone by the hosting member and designated to a committee
- Board meetings will attempt to follow the MIBS SRC3 format, and will be held on an as-needed basis.
- Board meetings will be posted on THM Events calendar.
- For purchases over $200, the request must include a description of how this spending furthers the organization's Tax Exempt purpose (see Mission Statement.)
- Regular membership meetings will be held periodically, at The Humble Makers' main location.
- The President shall preside over the membership meetings.
- If the President is unavailable, the members of the Board of Directors who are present will choose, via consensus, a temporary meeting chair.
- If no member of the Board is present or consensus can not be reached, the committee chairpersons present will vote to determine the temporary meeting chair.
- Informal meetings can be held periodically, at The Humble Makers' main location.
- Prior to the start of each informal meeting, time will be set aside to clean the space.
- The board of directors may not allocate more than 5% of the checking account balance on discretionary spending without a current financial status from the Financial Committee or Treasurer.
Committees are voluntary groups, formed by members in order to achieve certain goals.
- Committees must be approved by the Board of Directors.
- Committee chairpersons are appointed by the Board of Directors.
- At least 3 members are required to form a committee.
- The Committee chairperson will be responsible for operations of the committee, providing reports on the status and activities of the committee at the monthly membership meeting, and managing the finances of the committee. This will include reviewing financial transactions attributed to their committee and working with the financial committee to correct any errors.
- There is no limit to the number of committees a member can serve on.
- If the number of committee members drops below 3, the committee will have a grace period of 30 days in order to recruit enough members to remain active.
- Each committee will need to maintain a page on the wiki with at least the following information:
- The name of the committee chair
- A list of all active members
- A brief statement listing the goals or tasks assigned to the committee.
- The category tag:
- By default binding committee decisions can be made by the chairperson or by majority vote of the committee members. Governance model can be changed by majority vote of the committee members.
- Committee meetings must be posted on the calendar and announced on the forums.
- Committees can appoint advisory members, who only have communications access to THM resources, pending Board of Directors approval.
A list of active committees can be found in the Active Committees category.
A list of inactive committees can be found in the Inactive Committees category.
A list of proposed committees can be found in the Proposed Committees category.
- THM is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members reserve the rights to all of their creations.
- THM may invoice members for incurring costs to THM significantly in excess of their monthly dues. Determination of excess to be submitted by Committee Chairs and the member billed by resolution of the Board.
Loaning of Tools & Equipment
Members can generously provide tools or equipment for use in the space, either by donating them outright or by loaning them.
When equipment is loaned, the following conditions apply:
- All loaned equipment must be marked or labeled with the owner's name
- The owner must contact the Operations and Facilities Committee so that they can record the following information:
- Name of owner
- Equipment being loaned
- Serial number if available
- Terms or conditions of the loan
- Equipment is loaned subject to the understanding that it is preferable for THM to own their equipment, rather than borrow it. THM may seek to buy equipment in order to replace loaned items, which are then returned.
- Loaned items may be returned at any time, by request of the owner or as determined by the Operations and Facilities Committee.
- THM is NOT responsible for maintenance of loaned equipment, but may do some maintenance as determined by the Operations and Facilities Committee.
- THM is NOT responsible for the damage, theft, or loss of equipment; however, efforts will be made to provide reasonably secure storage.
- Regarding donations of items intended to be used or consumed by THM:
- Donations must be explicitly accepted by the committee chairperson in whose area the items are to be stored or used
- The Treasurer may reject donations at their discretion
- Donations not explicitly accepted by a committee will not be accepted by THM; if the donor delivers them to THM without explicit acceptance they will be disposed of as the Logistics committee sees fit
- Donations of motor vehicles must have written approval of 3 board members
- A freebie shelf will be made available for members to give to and take items from at Logistics’ Committee discretion; if no shelf is being made available, these rules no longer apply
- Items placed on the freebie shelf
- Are not donations to THM
- Are available for members to claim once placed on the shelf
- The following items are not accepted:
- CRT monitors or TVs
- Hazardous substances
- Items that cannot be placed in the dumpster
- Items that do not fit on the freebie shelf
- Used vehicle parts
- Claiming items from the shelf
- Items removed from the freebie shelf become the property of the member removing them, effective once the item has been removed from the shelf
- Items left on the shelf cannot be claimed regardless of verbal claims made, labels placed on items, or any other action other than removal from the shelf and its general vicinity
- The freebie shelf is maintained by Logistics, which may implement additional processes in the interest of safety and orderly operation of the freebie shelf
- No authorization or allocation can be made in excess of the moneys available in the General Fund.
- Unless an exception has been given by the Board of Directors, funds which have already been allocated for spending from the General Fund may be spent from the line of credit as long as interest is not accrued and an outstanding balance is not kept.
- All profits from the sales of items are placed into a related committee's fund (the committee responsible for the item, if applicable) at the Treasurer's discretion.
- Refunds for membership dues paid within the last 30 days can be authorized ONLY at the discretion of the Treasurer or President.
- THM must receive a written invoice or receipt prior to payment for any services or goods. This only applies to vendors who regularly provide a written invoice (or receipt) to their customers. If a best effort is not made to provide the treasurer with a written invoice (or receipt) from the respective vendor:
- THM will not provide payment for the respective goods or services.
- If the transaction was already purchased with funds belonging to THM, the amount of the respective transaction must be refunded to THM.
- All property purchases equal to or greater than $1000 and having an useful life of one year or more are to be capitalized.
- All individual items purchased for less than $1000 and having a useful life of less than one year are to be expensed.
- Only current procurement officers are allowed to have an active THM credit card.
- After changes in procurement officers, it is the responsibility of the Secretary to ensure the credit card company's records are updated.
- Only the current President and Secretary are allowed to be authorized signers on THM bank accounts.
- After a change in President, Secretary, or Treasurer, it is the responsibility of the Secretary to ensure the bank's records are updated.